Michigan schools and licensed childcare centers are required to report Immunization Program (IP) compliance on students through the age of 18 years to their local health department.
Visit School and Childcare Local Health Department Contacts for assistance.
Childcare Sites
Childcare Packet 2023
Individual Packet Items:
Build & Update Roster Sites by October 1st
If 90% compliancy rate is attained; close report on or after October 2nd. Report all children up to school age.
- Close the report period by clicking IP Status
- Click the “close period” button on October 2nd. Button will not be highlighted and you will not be able to close the period if you are not at 90% compliance.
- Continue to update immunization records until you reach at least 90% compliance.
Upon closing the period, an IP100 report will automatically generate. Most health departments require a hard copy be submitted. Health departments require all hard copies of all certified waivers and a waiver report to be submitted when the period is closed.
Run this report before closing the period.
Visit MCIR Creating, Editing and Viewing Reports Instructions
School Sites
School Packet 2023
Individual Packet Items:
- School Cover Letter
- School and Childcare Immunization Information and Resources
- MCIR Information Sheet
- Vaccines for Adolescents Parent Flyer
- Influenza Information for Schools
- FAQ for FERPA
- FERPA Consent Form for Disclosure
- FERPA Consent Form for Disclosure – SPANISH
- Required Immunizations for Schools
Deadlines November 1st & February 1st
Report all Students NEW to the district regardless of age or grade
- Report all kindergartners
- Report all seventh graders
- Schools need 90% compliancy rate to close on November 1 and 95% for February 1.
To report:
School sites should add all of the above students to the school roster.
The report can be closed by clicking on “IP Status” and then clicking the “close period” button.
Upon closing the period an IP100 report will automatically be created. Most Health Departments require a hard copy be submitted to them.
Most Health Departments also require all hard copies of all certified waivers and a waiver report to be submitted when the period is closed.
Run this report before closing the period.
Visit MCIR Creating, Editing and Viewing Reports Instructions
School/Childcare Forms
Extra Information
Reporting
Michigan schools and licensed childcare centers are required to report Immunization Program (IP) compliance on students through the age of 18 to their local health department.
Training
For training and county-specific reporting guidelines contact your Local Health Department visit School and Childcare Local Health Department Contacts
Required Immunization Information
FERPA & Reporting
- Immunization Reporting Form for Students with NO FERPA Consent on File
- This form replaces the LHD IP-100/101 Reporting Form
- Aggregate Reporting Form Tip Sheet
- Title Guidance for Completing the Aggregate Form
Waiver Information
All School and Childcare-entered waivers will be deleted, unless the student is marked for the current school or childcare report period (November or October), and/or the student is marked for K Roundup. Waivers should not affect any migrant schools or child cares.
Foreign Exchange Students
Foreign Exchange students need to meet the same Immunization Requirements as any other child when entering into a school district. This document should be provided to potential foreign exchange students and their potential host families prior to the student’s arrival in Michigan.
McKinney Vento
All school & childcare persons who are checked for McKinney Vento will be deleted, unless the student is marked for the current school (next one will be November) or childcare (October) report period.
Kindergarten Roundup Info
Kindergarten Roundup children may be entered into MCIR and added on to your roster during the spring round-up process. Rules that will be used for MCIR School/Childcare grade promotion:
More Info . . .
Grade Promotion
Student grades will automatically be promoted on the first day of August each year. More Info . . .
Live Live Rule Explained
Certain vaccines (MMR, Varicella, and Influenza Intranasal) are considered live-virus vaccines. More Info . . .
Master System Transfer
School Master Information Systems School Districts with school master information systems may create create a fixed-length text file to upload students and immunizations. The file must be approved by MCIR Helpdesk prior to submission. Steps to create and submit a file for approval are listed below. Steps for Creating and Submitting a File for Approval
School as an Employer
Using the MCIR to verify Employee COVID-19 vaccination status
Letter from Michigan Department of Health & Human Services – School as an Employer
Resources, pdfs to print, roster user guide visit the School as an Employer Page for more info. . .
Visit our Agreements and Forms page. Connect with the State Helpdesk or visit School Site Administrator page.
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